Workflow Collaboration

While it’s obvious that paper as a storage medium is not going to disappear anytime soon, there will still be a need for hard copy documents for signatory reference and as legal validation.  The promise of a paperless office system will be facilitated by a systematic change in the way that documents are processed.  A document workflow system allows drastic reductions in the number of actual hard copy documents that are printed and distributed.  The real savings with paperless document management software comes with the efficiencies created in the document and workflow management process.

• Access to critical decision making information from anywhere
• Policy based permission to document access
• Browser based collaboration
• Real time updates to business process changes
• Platform independent secure storage of documents
• Expandable and adaptable records management

Document Handling and Operating Costs

Considering just the labor alone without the associated material costs, payback from document imaging solutions can be quick and savings substantial.  Brandon Business Machines and Doculex together offer affordable document management software Tampa business owners can implement efficiently and quickly.

The full suite of Doculex paperless office solutions is comprised of document workflow tools that easily adapt to existing business process.  The Doculex workflow “decision engine” provides the structure that enforces consistency and accountability in the content development process working toward paperless office solutions for most any situation.

For the most advanced tool in document workflow solutions, Doculex enables substantial savings in the daily life of any organization.

The Average Organization:

• Makes 19 copies of each document
• Spends $20 in labor to file each document
• Spends $120 in labor searching for each misfiled document
• Loses 1 out of every 20 documents
• Spends 25 hours recreating each lost document
• Spends 400 hours per year searching for lost files

The Average Office Worker:

• Spends 40% of time looking for information
• Dedicates over 500 hours annually reviewing and routing paper files
• Consumes 150 hours annually looking for incorrectly filed documents

 

Want to know how much a document management system can save your organization? Contact us today for a free consultation.