Controlling Printing Costs

For some businesses, the last frontier for cost savings is probably the one most overlooked.  Almost ten years ago, Gartner Research identified that most U.S. corporations spend from one to three percent of their total annual revenues on printing.  So, do the math for your organization.  What if you could recover just a third of that expense?  Gartner Research thinks you can, and one way to do this is through Managed Print Services.

It's evident how dependent today's businesses are on printed documents.  Take a moment and just look around your own office.  No matter how much we try to move toward a paperless office, documents are still required for most all types of communications.  If you've never thought about it before, consider how you might capture savings from an area in your organization that could be the low hanging fruit you've been looking for.

How to Manage Print Services

Step 1:  Discovering Managed Print Service Savings

We'll undertake a three phase assessment of your current print assets to determine as best we can what your current printing costs really are.  First, we look at what quantities and frequency printing is done by department and/or individual.  Next, we'll analyze which printing devices are being used the most.  Then we'll work with you to determine a calculated cost per printed document.  This provides a baseline reference from which you'll be able to measure your savings directly.

Step 2:  Install Brandon Business Machines Data Collection Agent (DCA)

Within minutes of a quick and easy installation, the DCA will begin collecting information from every printing device on your network.  This includes the vast majority of printers, copiers, fax machines, and multi-function devices in use today. 

Step 3:  Analyze and Adjust

The powerful DCA analysis tools organize the data into easy to understand reports accessible through a familiar web interface.  From these reports, decisions can be quickly made to optimize printer management, diagnose problems on the fly, and make adjustments to the printing fleet size and distribution.

Safe and Secure Print Management Services

Brandon Business Machines DCA is one of the best managed print services Tampa offers.  The web based print management software connects via a Windows service, operating 24 hours a day at intervals you choose.  The only information stored is smple device data, such as device status and page counts.  Information relating to users or document content of print jobs is not collected or transmitted, so it is in compliance with HIPAA standards.

Our Managed Print Services program provides you with the tools to capture all printing activities, establish performance goals based upon real data, and develop action plans to maximize all printing assets.  To find out how this can work for your organization, just click the "Learn More" button above to have someone schedule a consultation.